2006

San Marcos

Pop Warner Football & Cheer Program

Parent-Volunteer Handbook

Parents:

Welcome to a new year of Pop Warner Football and Cheer! During the off-season, the SMPW board members have been busy putting together the details for an exciting 2006 Pop Warner season. We have quite a few new faces on the board, as many of your fellow parents have stepped forward to help share the load of providing a great set of activities for your sons and daughters. There’s always room for more in this group, so please join our team!

SMPW added new teams and many new faces in 2005, and we hope to see you all back for the 2006 season. We had a number of accomplishments in 2005: The Knights Football team won our first ever Regional Championship. We had two Cheer Squads (Knights & Dukes) win at the Conference Cheer Competition. The Knights Squad went on to win at the Regional Competition, which took them to Florida for the National Championships. We once again played home games on the turf at our local high schools. We capped the season off with a fantastic end-of-season banquet. And throughout it all, SMPW did its best to provide a quality activity for the children and families of San Marcos. Join us again for another great season in 2006!

Thanks again,

Diana Dahlstrom, President

Tuesday, August 8^th @ 6:30 pm

Tuesday, September 12^th @ 6:30 pm

Tuesday, October 10^th @ 6:30 pm

Tuesday, November 14^th @ 6:30 pm

Tuesday, December 12^th @ 6:30 pm

July 15^th & 16^th – Murrieta

Thursday, August 10^th – Escondido, Best Western

Thursday, July 27^th – Escondido, Best Western

Saturday, July 22^nd – Location to be determined

Saturday, August 26^th All tackle football participants must attend

Friday, August 4^th – Cheer Coaches Clinic

Saturday & Sunday, August 5/6 – Cheer Fun Day

Tackle Football - Saturday, July 15^th from 8:00 am to 2:45 pm

Flag Football – Saturday, July 29^th from 8:00 am to 10:30 am

Saturday, August 19^th

Tuesday, August 1^st – Friday, September 1^st; 5:00 pm to 7:30 pm

Beginning Monday, September 4^th practices will go to three days a week from 5:30 pm to 7:00 pm for the remainder of the season.

President - Diana Dahlstrom

1st Vice President - Jasen Boyens

2nd Vice President – Rafael Rivera

Secretary – Greta Carter

Treasurer - George Litzinger

Coach Coordinator - Mike Sommers

Cheer Coordinator – Sarah Rivera

Assistant Cheer Coordinator – Michelle Desuse

Flag Coordinator - Joe Deutsch

Team Parent Coordinator – Becky Liuchan

Business Manager Coordinator – WE NEED YOUR HELP

League Fundraising / Sponsorship Coordinator – Kristine Cheatwood

Scholarship Coordinator – Kristine Cheatwood

Travel Fundraising Coordinator - WE NEED YOUR HELP

Football Equipment Coordinator – Bill Cochrane

Assistant Football Equipment Coordinator – Chad Cheatwood

Cheer Equipment Coordinator – Carmen Seitz

Field Coordinator – WE NEED YOUR HELP

Snack Bar Coordinator – Serena Rodarte

Assistant Snack Bar Coordinator – Lieni Makihele

Little Scholars Coordinator – Christina Thames

Player Agent – Diana Dahlstrom

Assistant Player Agent – Jackie Holmes

Cheer Player Agent - WE NEED YOUR HELP

Registration Coordinator – Jackie Holmes

Web Site Coordinator – Kimberly Deutsch

Media Coordinator - WE NEED YOUR HELP

Volunteer Coordinator – Rhonda Cochrane

Safety Coordinator – Kristi Watt

Banquet Coordinator – Melissa Villalpando

Spirit Gear Coordinator – Marcella Chavez

Picture Coordinator – Mary Sawyer

Head Coach – 14-20 hours per week

 Applicants are interviewed and appointed by the Board. The Head Coach is responsible for all team activities and members of his staff. You will ensure that all staff members wear their badges at all times. The Head Coach is responsible for selecting eligible assistant coaches and team managers (Business Manager, Equipment Manager, Team Parent, Volunteer Coordinator). All selections are subject to Board approval. He/She must attend all association-called coaching meetings or send a representative; communicate on a continuous daily basis with parents; mediate all complaints from parents and coaches and is responsible for knowing and following Pop Warner, Palomar Conference and San Marcos Pop Warner rules and guidelines. The Head Coach shall use proper drills and methods to physically condition and develop participant skills. Practice dates, times or schedules may only be changed with the Coach Coordinator’s approval.

Qualifications: Patience, dependability and highly developed people skills are required. A football background is desired.

Assistant Coach - 12-14 hours per week

 Appointed by the Head Coach, approved by the Board of Directors.  

Duties: Assist the Head Coach with planning, organizing and supervising practice sessions; game situations; and communication with parents. You will need to provide instruction, leadership and supervision to participants. Assistant Coaches will attend staff meetings as required; work closely with team staff and the Board of Directors to ensure all applicable rules and policies are observed and teach skills and techniques as directed. Assistant coaches are required to assist with all team and association activities as directed by the Head Coach and the Board including field set up, equipment management, fund raising and other activities. It is expected that Assistant Coaches will be supportive of the association in-season and out, such as registration and the end of the season banquet.

Qualifications: Patience, dependability and loyalty are required. A football background is desired.

Business Manager: 6-8 hours per week

Qualifications: Strict attention to detail and highly developed organizational skills. Dependability is critical; if the Business Manager drops the ball, the team forfeits the game.

Team Equipment Manager: 3-4 hours per week at the beginning of the season, including the whole day on equipment handout Saturday. Two hours per week in-season, but ideally would be available during practices and games.

 The Equipment Manager reports directly to the Head Coach and Equipment Coordinator. You will be responsible for the issuance of all equipment and uniforms, and for the inspection and inventory of all uniforms and equipment at season’s end. Assists participant’s with their equipment and uniform needs in-season. Coordinates bin maintenance during weeks when team is responsible for this duty.

Qualifications: Organizational skills and dependability. The team is counting on you!

Team Parent: 3-4 hours per week

The Team Parent reports directly to the Head Coach and Team Parent Coordinator. You will be responsible for organizing team activities such as snacks, pictures, fundraisers, etc.

Qualifications: Dependability, people skills, patience and a big heart!

Team Volunteer Coordinator: 3-4 hours per week

The Volunteer Coordinator reports directly to the Head Coach and Association Volunteer Coordinator. You will be responsible for scheduling, staffing and tracking volunteer hours. You will ensure that all required volunteer positions are staffed for game days.

Qualifications: Organizational skills, people skills and dependability.

As the parent or legal guardian of the child named below, I hereby consent to abide, and also ensure that my child will abide by all the rules, guidelines, policies and directives established by the Team, League (SMPW) and Conference (Palomar) of which my child may be a participant. Additionally, I will, do my best to ensure that members of my family, my friends and relatives who may be directly or indirectly participating in Team, League or Conference activities, will also abide by all the rules, guidelines, policies, and directives established by the Team, League, or Conference of which my child will be a participant.

I acknowledge that I have read and understand the requirements for registration, the refund policy as stated on the application form, and the Eight (8) hours of Required Volunteer Time.

I further agree to the following:

All resignations must be received in writing. $75.00 of the registration fees are non-refundable under any circumstances. Resignations received prior to July 1st will receive a refund minus the $75.00 non-refundable fees and any personalized equipment already purchased. There will be no refunds after July 1^st, 2006. Special circumstances and participants accepted to the league with known weight issues will be evaluated on a case-by-case basis.

All equipment must be returned in a timely manner at the end of the season. An equipment agreement will be signed by the parents of the recipient with the understanding that if equipment is not received by season end, they will be invoiced for the replacement of said equipment.

In consideration of;

Building the Association Safety

Number of participants ("Greatest Good") Priority Number

Registration Division Registration Weight

Tracking/Grandfather Balanced Teams

Number of Coaches Volunteer Commitments

Association Resources

SMPW Team Formation Roster Guidelines;

Minimum* Roster –

Competitive Tackle - 32

Mighty Mite – 28 Flag - 17

Maximum* Roster -

Tackle - 35 Flag - 24

It shall be the policy of San Marcos Pop Warner Team Formation Committee, within the following guidelines, to serve the greatest good, that the highest number of participants are afforded an opportunity to play.

2. Numerical Guidelines

A. Non-Competitive

2. Mighty Mite

B. Competitive

A draft will be held in the event more than one team is formed in a single division. A Board-appointed Team Formation Committee shall conduct the draft, and the board will approve the final rosters. The draft shall be conducted in a manner such that the formation of balanced teams is the highest priority.

SMPW cannot accommodate player/parent requests to be placed on a particular team. Only Tracking and Grand fathered players are guaranteed team placement. However, the designated head coaches may confer with the Coach Coordinator and, based upon their mutual recommendation and the approval of the Coach Coordinator, agree upon player placement. The board will approve all rosters.

It is MANDATORY that the following be turned in by Equipment Hand Out or your child cannot participate. THERE WILL BE NO EXCEPTIONS.

Pop Warner Contract SMPW Application

Signed Media Waiver Signed Volunteer Form

Signed Parent Contract Copy of Birth Certificate

Physical Examination Copy of Report Card

Registration Fees

Dining Out Nights – The league will attempt to coordinate dining out nights with local restaurants throughout. This will be a voluntary fundraiser where SMPW will receive a percentage of the proceeds from the leagues participation.

Football practice will be scheduled in the preseason typically starting Tuesday, August 1, and then four times per week through the first month, from 5:00 to 7:30 at Bradley Field. Each team will practice 4 days a week, generally speaking (within the rules of Pop Warner, practice days and times are at the discretion of the head coach). Again, generally speaking, during the regular season, practice will be scheduled on 3 days per week from 5:30-7:00. Players must attend practices and be on time for practice, or they may not be allowed to ‘start’ in the next game. All absences must be excused in advance with the head coach. Players who miss a practice before pads are issued must make up those missed practices prior to practicing in pads. Parents must escort their athletes to practice and collect them in person (no dropping-off or picking-up in the parking allowed). Head coaches will disseminate more detailed information about the attendance policy at the parent-coach meeting to be conducted before the first practice is scheduled.

Cheer practices will be scheduled in the preseason from Tuesday, August 1 to Wednesday, August 30^th (3 days per week) from 5:00 to 7:30 at Bradley Field. During the regular season, practice will be scheduled on 2 days per week from 5:30-7:00. Additional practices may be necessary during the regular season for competing teams. Cheer athlete parents must escort their girls to and from practice in person (no dropping-off or picking-up in the parking allowed).

Games will be held on Saturdays during the months of September, October and November. Advancing teams may be asked to play in the month of December as well. You will be asked to travel to various locations throughout San Diego County (San Marcos, San Dieguito, Vista, Oceanside, Carlsbad, Ramona, , Valley Center, Escondido, Rancho Penasquitos, Rancho Bernardo, Torrey Pines, , Fallbrook and Poway) and Souther Riverside County (Temecula, Murrieta and Menifee).

Parents must adhere to the parental behavior guidelines and fulfill their volunteer requirements, which may sometimes conflict with your child’s game performance time. To preclude this from happening one should volunteer early to get the best choice of volunteer work assignment.

The Palomar Cheer Competition will be held on Sunday, October 29^th. All squads will participate in competition day with Jr. Pee Wee thru Midget being a competitive performance. Flag and Mitey Mite are show performances.

Advancing squads will participate in the Regional Cheer & Dance Competition on Sunday, November 26^th. (Travel may be required) And finally, those teams advancing from Regional will compete at the National Competition during the week of December 2^nd at Disney World in Florida. (Travel will be required)

Additional competitions may be scheduled through out the season.

All football teams and players are expected to attend the competition in support of the SMPW Cheer squads.

The snack bar will be open during all practices and home games. It is crucial that parents volunteer if the snack bar is to be successful. Snack bar volunteers will be asked to work in two-hour increments. Parents who elect to fulfill their volunteer requirement by serving in the snack bar may not delegate their position to a child. Snack bar workers must be at least 18 years of age.

The snack bar sells mouthpieces for a very modest price. Your football player’s mouthpiece may not last the entire season depending on his propensity to gnaw on it. A player may not practice or play without a mouthpiece. If your player’s mouthpiece is forgotten at practice or a game then you must purchase one from the snack bar.

Pop Warner Little Scholars, Inc. (PWLS) is the only national youth sports organization in America that requires its participants to perform adequately in the classroom before permitting them to play. SMPW believes that these standards give children a sense of responsibility and an appreciation for academics and athletics that will help them develop later on in life.

Like such organizations as the National Collegiate Athletic Association (NCAA) and National Federation of High Schools (NFHS), PWLS has academic guidelines and criteria that need to be met in order for a child to participate.

Proof of satisfactory progress in school is required. A 2.0/C average or the equivalent shall be the minimum grade acceptable to participate. In cases of doubt or conflict of opinion, a written statement by the school administration shall be deemed final. NOTE: This rule as it relates to scholastic grades may not be made more stringent by any team, association, or league, as other rules may be. No local team/squad may be eligible to participate in league championships and/or bowl games if it has not met the nationally published scholastic requirements.

We understand that not all student-athletes are able to meet these scholastic requirements. If a child does not meet the requirements of scholastic fitness, he/she may fill out and submit a Scholastic Eligibility Form (3-B) which is to be signed by a school administrator stating that the child will benefit from participating in the Pop Warner Program. It is the discretion of the school administrator as to whether or not the student would benefit from participating in Pop Warner. This form allows us to monitor the progress of the child so that they maintain a minimum standard and understand the value of academics in conjunction with athletics.